Role Purpose
The role of the Project Secretary is to provide secretarial and administrative support to the Project Manager and his team so as to facilitate the project’s administrative actions smooth execution throughout its lifecycle. Also be the custodial of transactional procedures and escalate process deviations.
Key Accountabilities
| Admin Support | Provide daily secretarial and administrative support to Project Manager and Project Management Team. And ensure no deviation from company policies. |
| Travel Management | Coordinate mobilization/demobilization of project personnel with People Department and their visa/ticketing/accommodation arrangement with Admin team. Ensure all validation is done by the project team before approval. Ensure tickets booked without delays. Ensure process is followed and no deviations and aligned with policy |
| Logistical Support | Coordinate and provide logistic support for project meetings, record minutes of meetings and follow-up outstanding items with relevant parties. |
| Information Reporting | Compile and provide updated key project information (e.g. project org chart, personnel movement, etc.) to relevant stakeholders for reporting/processing purposes. Assist and collaborate with other departments as required for execution. |
| Records Keeping | Maintain files and documentation thoroughly and accurately, in accordance with company policy and procedures. |
Qualifications
- NITEC in Office Skills or its equivalent.
- 5 years progressive experience in project secretarial role.
Competencies
Technical:
- Familiarity with FPSO projects.
- Understanding of project management process.
- PC Skills with proficiency in MS Office.
